RPRD Diagnostics, LLC (RPRDx) is growing and adding an Office Manager to our team. At RPRDx, we believe that comprehensive genetic testing offers an unprecedented opportunity to improve the outcomes for millions of patients who are prescribed drugs, so we are developing next-generation pharmacogenetics testing services to improve clinical decision making. We aim to enable hospitals, clinicians, and their patients to better understand and manage their treatment choices on the basis of each individual's unique genetic profile. By testing hundreds of gene variants in parallel, we will bring exceptional cost-savings and patient satisfaction to client hospitals. Additionally, we expect our platform to be utilized to pre-select cohorts for clinical trials, and better interpret trial endpoints.

The Office Manager has overall responsibility for ensuring the office runs smoothly and effectively through implementation and execution of administrative duties and office procedures. The Office Manager is responsible for creating and maintaining a pleasant and positive work environment, ensuring a high level of organizational effectiveness, safety, consistent communication with employees, and supporting all team members and company objectives. In addition, the Office manager will help support lab operations. This position will collaborate with external vendors and partners, coordinate meetings and appointments as requested, ensure the availability of office, lab and kitchen supplies, and provide overall administrative support for our employees.

What We're Looking For

Someone who takes pride in helping others succeed. You enjoy working behind the scenes, yet critically contributing to the success of the organization.
A people person. You are warm, friendly and a good communicator who enjoys collaborating with others, yet also work with a high level of autonomy.
Someone who takes ownership over assigned work. You are task-oriented and driven by your to-do list, yet able to work on projects that span several days or weeks.
A resourceful problem solver. You not only identify obstacles but also seek ways to overcome them in a manner that provides a positive outcome for all involved.
An organizer. You are highly organized and have a knack for helping others stay organized. You are also able to take broad direction, such as coordinating a meeting or event, and bring it together seamlessly.
A desire to work in a fast-paced, high-growth environment where your work is varied and challenging.

What You Will Do

Manage external partner and vendor relationships ensuring strong and effective partnerships.
Manage operational and support systems, procedures and infrastructure, such as email and shared drives, document management and workflow, and cloud-based collaboration tools.
Work closely with the CEO and external accounting vendor to maintain RPRD's financials. Facilitate timely and accurate flow of information and execution of accounting related tasks, as necessary.
Facilitates effective communication and collaboration in a positive manner within the office and continually seeks opportunities to enhance communication and collaboration.
Supports RPRD team in troubleshooting diverse and complex operational issues and leads special operational projects, with a positive outlook and commitment to achieving timely resolutions.
Support the day-to-day activities of the leadership team, applying knowledge of the leader's goals, priorities and commitments. Assist with meeting scheduling, coordination and follow up, travel arrangements, and other administrative tasks as requested.
Perform general office duties such as ordering and stocking supplies (kitchen, office and lab), managing mail, package and postage needs (incoming and outgoing), tracking company equipment and maintaining records in management database systems, keeping shared work areas clean and contacting building management as needed for maintenance requests.
Plan and organize office events and social gatherings as requested.
Oversee organization and filing of clinical paperwork and documentation.
Maintain an awareness of and adhere to all laboratory procedures and safety guidelines, as applicable. Training is provided annually and reviewed as needed during meetings.
Complies with and maintains an active and ongoing commitment to adherence with all company policies and applicable federal, state and local laws, including but not limited to HIPAA, Sunshine Act and any other related company policies or guidelines.
Assists external HR partner with setting up interviews and onboarding.
Support all company objectives and be adaptable to change.
Other duties as assigned or necessary for achieving objectives.

Minimum Qualifications

Associate's degree in business or related field or equivalent experience.
Minimum of 1 year of related work experience.

Preferred Qualifications

Bachelor's degree in business or related field.
Previous office management experience preferred.

Other Required Knowledge, Skills and Abilities

Experience and proficiency with Microsoft Office suite, including Outlook, Excel and Word.
High attention to detail and accuracy, and strong organizational skills.
Demonstrated ability to exercise sound, independent judgment and ability to maintain confidentiality.
Strong interpersonal skills and ability to communicate clearly and concisely (verbal and written) with all stakeholders.
Analytical and solution focused with the ability to bring creative problem solving skills to challenges.
Demonstrated ability to positively manage working relationships and ability to consistently convey a friendly, helpful, positive and professional demeanor.
Self-motivated with the ability to work independently, without significant day-to-day supervision, yet stay well connected with leaders and the broader team.
Exceptional ability to manage multiple priorities, strong organizational and time management skills.
Skill in coordinating and completing special projects and routine tasks.

Benefits

Retirement savings program; there are no health insurance benefits available at this time but may be offered at a later time.

Search Jobs

Sign Up For Job Alerts!